Privacy and
Cookie Policy

Definitions

§1

Controller / We – AIC S.A. with its registered office in Gdynia (81-577) 41 Rdestowa Street, which is the controller of personal data processed through this Website.

Website/Site/Service – the website available at www.myaic.com

User – any person using the Website.

Personal data – any information relating to an identified or identifiable natural person by reference to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that person, including the IP address of the device, location data, online identifier, and information collected via cookies and other similar technologies.

GDPR – Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016.

Initial remarks

§2

This Privacy and Cookie Policy covers how we process your personal data through this Website and how we use cookies and similar technologies.

We value your privacy. If you have any concerns regarding the processing of your personal data or our use of cookies, please contact the Controller at: gdpr@myaic.com.

Purposes and legal basis for processing

§3

  1. Contact Form: We process personal data of Users who use the contact form available on the Website to identify the sender, enable communication, and handle inquiries or requests. The legal basis depends on the content of the message. Usually, the basis will be our legitimate interest (Article 6(1)(f) GDPR) in maintaining communication and responding to business-related inquiries or initiating business cooperation.
  2. We have assessed that this legitimate interest overrides your data protection rights due to the limited nature of data processed, its voluntary submission, and that it is processed at your request and in your interest.
  3. Some messages may be stored for possible legal investigation or defense against claims, based on our legitimate interest (Article 6(1)(f) GDPR), which we have similarly assessed as overriding your rights. If you would like more information about the balance test, contact us at the above email.
  4. We may also be required to process your data to comply with legal obligations, including those under anti-money laundering and counter-terrorism financing laws (Article 6(1)(c) GDPR).
  5. We use Google reCAPTCHA to secure our contact forms. This tool collects hardware and software information, such as device and application data, and may transmit it to Google for verification purposes. This processing is based on our legitimate interest in preventing abuse and ensuring security (Article 6(1)(f) GDPR). For details, please refer to Google's Privacy Policy and Terms of Service.
Objection

§4

Subject to applicable law, you may object at any time to the processing of personal data that we process based on our legitimate interest on the grounds of your particular situation using the contact details provided above.

Marketing communication (newsletter, email and telephone contact)

§5

  1. If the User subscribes to our Newsletter – the User's personal data will be processed for the purpose of sending the Newsletter containing information promoting the products and services of the AIC Group, industry news, and links to related articles, videos, and posts published on social media platforms and external websites. Data will be processed on the basis of the User's consent expressed by providing his/her email address to receive our Newsletter. Such consent may be withdrawn at any time by contacting us at the contact details provided above. Withdrawal of consent does not affect the lawfulness of processing, which was performed on the basis of consent before its withdrawal.
  2. If the User consents to be contacted by email or / and telephone, their email address or / and telephone number will be processed for the purpose of direct marketing by AIC S.A., including providing commercial information about new and current products, technologies/production capabilities, services, and cooperation opportunities. The processing is based on the User’s voluntary consent given by ticking the relevant checkbox on the Website. This consent can be withdrawn at any time without affecting the lawfulness of processing prior to its withdrawal.
Data Recipients

§6

Users’ data may be shared with service providers (e.g., those supporting IT infrastructure). It may also be shared with companies in the AIC Group, such as AIC S.A. (Poland) and AIC Europe B.V. (Netherlands), to ensure the best service in handling your inquiry.

Retention Period

§7

We store your data for the period necessary to handle your inquiry and possibly to continue communication. Additionally, data may be retained as required by law or for limitation periods related to legal claims.

Necessity of Providing Data

§8

Providing data in the contact form is necessary to use the service. Without it, the form cannot be used.

Confidentiality and Data Security

§9

We guarantee the confidentiality of all personal data provided. We apply appropriate technical and organizational measures to safeguard data depending on its sensitivity and risk. No data is shared with third parties unless specified in this Policy. All data is collected diligently and protected from unauthorized access.

Cookies and Other Technologies

§10

Our Website uses only strictly necessary cookies and technologies that do not require your consent. These are implemented to ensure secure and optimal operation of the Website.

We use:

  • CookieConsent – to remember your cookie preferences.
  • Google reCAPTCHA – to protect our contact forms from spam and abuse. This involves processing your IP address and browser data to distinguish human users from bots. It is based on our legitimate interest (Article 6(1)(f) GDPR).
  • jQuery and other JavaScript libraries – for core Website functionality. These do not process or store personal data.

We do not use cookies or technologies for analytics, marketing, profiling, or tracking purposes. No third-party trackers (e.g. Google Analytics, Hotjar, Leadinfo) are loaded.

You may adjust your browser to block cookies. For more information, visit www.allaboutcookies.org.

Your Rights

§11

According to applicable law, you have the right to:

  • Access your data and receive a copy,
  • Request rectification or erasure,
  • Restrict processing,
  • Object to processing,
  • Withdraw consent (if applicable),
  • Request data portability.

To exercise your rights, contact us at the address above and specify the right and scope of your request. You also have the right to lodge a complaint with the President of the Personal Data Protection Office (PUODO) – the supervisory authority in Poland.

Links to Other Websites / Social Networks

§12

Our Website may include links to external sites beyond our control and not covered by this Policy. These sites may collect personal data per their privacy policies. We recommend reviewing those policies before sharing any data.

Changes to this Privacy and Cookie Policy

§13

We reserve the right to review and update this Privacy Policy, especially in the event of changes in data processing or legal regulations. All changes will be posted on our Website.

Document version: 1.3 (Effective as of May 26, 2025)